Office or Division:	Office of the City Assessor
Classification:	Simple
Type of Transaction:	G2C – Government to CitizenG2G - Government to Government, G2B - Government to Business, G2C - Government to Citizens
Who may avail:	All
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
1.1 TRANSFER OF OWNERSHIP OF REAL PROPERTY (LAND, BUILDING/IMPROVEMENT AND MACHINERY) TO NEW OWNER ON THE BASIS OF NEW TITLES ISSUED (1 photocopy each)
Certified True Copy of Transfer Certificate of Title		Register of Deeds of Bulacan
Transfer Tax Receipt		Office of the City Treasurer of Malolos City
Tax Clearance/ Tax Receipt		Office of the City Treasurer of Malolos City
Certification Authorizing Registration (CAR)		Bureau of Internal Revenue (BIR) RDO 25A
Deed of Sale, Donations or ExtraJudicial Settlement of Estate		Notary Public
Affidavit of consolidation of property if consolidation or if property is acquired property thru auction		Notary Public
Blueprint of Approved subdivision plan if subdivided		Land Registration Authority (LRA) DENR- Land Management Services
Special Power of Attorney/Authorization Letter from property owner (if thru representative)		Notary Public/Citizen or Client Being Represented
Deed of Conveyance (Secretary Certificate is required if a seller is a corporation)		Property Owner / Seller / Buyer
Photocopy of the Principal and Presenter's Valid ID		Presenter / Applicant
CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
1. Submit all needed requirements	Receive submitted requirements and verify if with existing records	None	3 days	Assessment Clerk Window 1
	Check the documents submitted and assign to encoder			Records Officer
	Prepare the corresponding Field Appraisal and Assessment Sheet (FAAS)			Assessment Clerks Window 2-4
	Review and approval of FAAS			City Assessor
	Encode and print Tax Declaration			Assessment Clerks Window 2-4
	Edit and check Tax Declaration			Records Officer
	Recommend Approval			Tax Mapper IV
	Approve and sign Tax Declaration			City Assessor
Receive Tax Declaration	Record and Release copy of Tax Declaration		5 mins	Assessment Clerk Window 1
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
1.2 NEW ASSESSMENT / REASSESSMENT OF BUILDING		(Appraisal and Assessment Division
As-built plan of building (blue print copy)		Presenter / Applicant
Building and Occupancy Permit (2 photocopies)		Office of the City Engineer
Title, Tax Declaration of land, Real Property Tax Receipt (1 photocopy)		Office of the City Assessor Office of the City Treasurer
Notarized document pertaining to ownership of property (2 photocopies)		Presenter / Applicant
Special Power of Attorney / Authorization Letter from property owner (if thru representative)		Notary Public / Citizen or Client being Represented
Photocopy of the Principal and Presenter's Valid ID		Presenter / Applicant
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Submit needed requirements and fill-up client’s logbook	Receive submitted requirements, record to the logbook and/or endorse to the examiner	None	5 mins	Assessment Clerk Window 1
	Examine submitted requirements / interview client / verify location and schedule ocular inspection		10 mins	LAOO IV
	Ocular inspection		30 mins	LAOO I Assessor's Staff
	Prepare the corresponding Field Appraisal and Assessment Sheet (FAAS)		10 mins	LAOO I
	Review and recommend approval of FAAS		10 mins	LAOO IV
	Approval of and sign FAAS		10 mins	City Assessor
	Encode and print Tax Declaration		10 mins	Assessment Clerks Window 2-4
	Edit and check Tax Declaration		5 mins	Records Officer
	Recommend Approval		5 mins	Tax Mapper IV
	Approval of and sign Tax Declaration		5 mins	City Assessor
Receive Tax Declaration	Record and Release copy of Tax Declaration		5 mins	Assessment Clerk Window 1
1.3 NEW ASSESSMENT OF MACHINERY
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Sworn Declaration of True Value of Real Properties		Company Owner
Contract of Lease if the land is being leased (2 photocopies)		Company Owner
Title, Tax Declaration of land, Real Property Tax Receipt (2 photocopies)		Office of the City Assessor Office of the City Treasurer
Special Power of Attorney / Authorization Letter from property owner (if thru representative)		Notary Public / Citizen or Client being Represented
Photocopy of the Principal and Presenter's Valid ID		Presenter / Applicant
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Submit needed requirements and fill-up client’s logbook	Receive submitted Sworn Declaration and other supporting documents	None	5 mins	Assessment Clerk Window 1
	Review Sworn Declaration and other supporting documents		15 mins	LAOO IV
	Prepare the corresponding Field Appraisal and Assessment Sheet (FAAS)		30 mins	LAOO I
	Review and recommend approval of FAAS		10 mins	LAOO IV
	Approval of and sign FAAS		10 mins	City Assessor
	Encode and print Tax Declaration		10 mins	Assessment Clerks Window 2-4
	Edit and check Tax Declaration		5 mins	Records Officer
	Recommend Approval		5 mins	Tax Mapper IV
	Approval of and sign Tax Declaration		5 mins	City Assessor
Receive Tax Declaration	Record and Release copy of Tax Declaration		5 mins	Assessment Clerk Window 1
1.4 DECLARATION OF NEW / UNDECLARED LAND (TITLED PROPERTY)
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Certified true copy of free patent, homestead or miscellaneous sales application from DENR		Presenter / Applicant
Certified True Copy of title		Register of Deeds
Original or Certified True Copy of LRA approved subdivision plan		Land Registration Authority
Official endorsement from other Cities (if transferred from other cities/munipalities)		Other LGU / Office of the City Assessor
Final and Executory court decision / Entry of Judgment (if necessary)
Special Power of Attorney / Authorization Letter from property owner (if thru representative)		Notary Public / Citizen or Client being Represented
Photocopy of the Principal and Presenter's Valid ID		Presenter / Applicant
Affidavit of undertaking may also be required if the above-cited documents proved insufficient		Property Owner / Authorized Representative
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Submit needed requirements and fill-up client’s logbook	Receive submitted requirements and verify if with existing records	None	3 days	Assessment Clerk Window 1
	Check the documents submitted and assign to encoder			Records Officer
	Prepare the corresponding Field Appraisal and Assessment Sheet (FAAS)			Assessment Clerks Window 2-4
	Review and approval of FAAS			City Assessor
	Encoding and printing of Tax Declaration			Assessment Clerks Window 2-4
	Editing and checking of Tax Declaration			Records Officer
	Recommend Approval			Tax Mapper IV
	Approval of Tax Declaration			City Assessor
Receive Tax Declaration	Recording and Releasing of Tax Declaration			Assessment Clerk Window 1

Office or Division:	Office of the City Assessor
Classification:	Simple
Type of Transaction:	G2C – Government to Citizen
Who may avail:	All
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
2.1 ISSUANCE OF CERTIFICATE OF TAX MAP
Title, Tax Declaration of land, Real Property Tax Receipt (1 photocopy)		Presenter / Applicant
Special Power of Attorney / Authorization Letter from property owner (if thru representative)		Notary Public / Citizen or Client being Represented
Photocopy of the Principal and Presenter's Valid ID		Presenter / Applicant
CLIENT STEPS	AGENCY ACTION	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Submit needed requirements	Receive and validate the required documents		10 mins	Assessment Clerk Window 1
	Verifies property being requested from GIS and prepare Tax Map/s		5 mins	Tax Mapper Tax Mapper IV
	Approve and Sign Certificate		5 mins	City Assessor
Receive copy of printed Tax Map	Release copy of printed Tax Map		5 mins	Assessment Clerk Window 1
2.2 ISSUANCE OF CERTIFICATION OF ADJOINING LOT OWNERSHIP
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Title / Tax Declaration or real property tax receipt and other reference for property identification (1 photocopy)		Presenter / Applicant
Valid ID (1 photocopy)		Presenter / Applicant
Special Power of Attorney / Authorization Letter from property owner (if thru representative)		Notary Public / Citizen or Client being Represented
Photocopy of the Principal and Presenter's Valid ID		Presenter / Applicant
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Submit needed requirements	Validates and receives submitted requirements		10 mins	Assessment Clerk Window 1
	Verifies property being requested from GIS/Tax Map/s			Tax Mapper
	Search the names and addresses of adjoining lot owners			Tax Mapper
	Issue printed Certificate of Boundary Owners			Tax Mapper
Pay the required fees	Issue the Order of Payment	PhP 100/copy	5 mins	Office of the City Treasurer
	Process Certificate		10 mins	Assessment Clerk Window 2-4
	Sign Certificate		10 mins	City Assessor / Division Chiefs
Receive copy of Certificate of Boundary Owners	Release copy of printed Certificate of Boundary Owners		5 mins	Assessment Clerk Window 1
2.3 ISSUANCE OF CERTIFICATE OF PROPERTY HOLDINGS AND/OR NO PROPERTY HOLDINGS / ISSUANCE OF CERTIFICATE OF NO IMPROVEMENT / WITH IMPROVEMENT
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Barangay Certificate of Indigency (for No Property Certificate)		Barangay Chairman
Special Power of Attorney / Authorization Letter from property owner (if thru representative)		Notary Public / Citizen or Client being Represented
Photocopy of the Principal and Presenter's Valid ID		Presenter / Applicant
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Submit needed requirements	Receive and verify the required documents		10 mins	Assessment Clerk Window 1
Pay the required fees	Issue the Order of Payment	PhP 100/copy	5 mins	Office of the City Treasurer
	Process Certificate		10 mins	Assessment Clerk Window 2-4
	Sign Certificate		10 mins	City Assessor / Division Chiefs
Return to the Office of the City Assessor and receive copy of requested Certification	Verify Official Receipt and release copy of requested Certification		5 mins	Assessment Clerk Window 1
2.4 ISSUANCE OF CERTIFIED TRUE COPY OF TAX DECLARATION
CHECKLIST OF REQUIREMENTS		WHERE TO SECURE
Title, Old Tax Declaration of land, Real Property Tax Receipt (1 photocopy)		Presenter / Applicant
Special Power of Attorney / Authorization Letter from property owner (if thru representative)		Notary Public / Citizen or Client being Represented
Photocopy of the Principal and Presenter's Valid ID		Presenter / Applicant
CLIENT STEPS	AGENCY ACTIONS	FEES TO BE PAID	PROCESSING TIME	PERSON RESPONSIBLE
Submit needed requirements	Receive and verify the required documents		10 mins	Assessment Clerk Window 1
Pay the required fees	Issue the Order of Payment	PhP 100/copy and PhP 35/doc stamp	5 mins	Office of the City Treasurer
	Process Certificate		10 mins	Assessment Clerk Window 2-4
	Sign Certificate		10 mins	City Assessor / Division Chiefs
Return to the Office of the City Assessor and receive copy of requested Certification	Verify Official Receipt and release copy of CTC of TD		5 mins	Assessment Clerk Window 1